Admin Executive

We are Hiring: Administration Executive | GALAXY IEC India Pvt Ltd. 📍 Location: Dombivli, Mumbai 🏢 Industry: Engineering, Procurement & Construction (EPC) 🛠 Department: E&I Projects 💼 Employment Type: Full-Time About GALAXY IEC: We, GALAXY IEC INDIA PVT. LIMITED., are an Engineering Procurement and Construction and Commissioning Company [EPC Contractor] in Electrical, Automation and Instrumentation sectors. Our client list consists of leading national & international manufacturing companies in the areas of Chemicals, Petrochemicals, Pharmaceuticals, Food and Breweries, Oil and Gas and others. GALAXY IEC is a First Generation well- organized, potential, and progressive EPC company, since 2010 with ample planning, hard work and valuable support from vendors GALAXY IEC has achieved status of Stable Operations, Increased Commercial Capacity and more importantly have embedded and embraced Flexibility in approach and Integrity with India's leading manufacturing clients and EPCM consultants. As of today, we have over 800+ employees working at our project sites and about 50+ employees in our head office at Dombivli MIDC. 🔗 For more details please visit: www.galaxyiec.com 🔧 Role: Administration Executive 💼 Desired Skills and Qualification: Graduate or equivalent qualification preferred 0–3 years of experience in office administration or vendor coordination Good understanding of data entry and computer operations Strong communication and coordination skills Ability to manage multiple vendors and tasks efficiently Attention to detail and accuracy in billing and documentation ⚡ Key Responsibilities Manage office coordination to ensure smooth day-to-day administrative operations Handle client coordination and client handling, including calls, emails, and follow-ups Coordinate with vendors and service providers for office-related requirements Prepare, verify, and process vendor bills and invoices Assist in tracking Purchase Orders (POs) as per company procedures Follow up with vendors for timely submission of invoices and payments Maintain proper documentation related to vendor agreements, POs, and billing records Prepare and maintain Excel reports for Billing, Expenses, and MIS data Perform data entry operations and maintain accurate records in systems Handle routine computer operating and documentation work Support overall administrative activities such as filing, record keeping, and coordination Coordinate with internal departments for approvals related to billing and procurement 🎁 Perks & Benefits Competitive industry-best salary Personal Accident Insurance up to ₹5 Lakhs Leave benefits as per company policy Performance-based bonuses Gratuity, PF& ESI Opportunities for special training and skill development Free accommodation and travel arrangements for site personnel 📩 How to Apply If you are driven by passion and have zeal to work, Apply directly or mail your Updated CV and Cover Letter on: [email protected] “Subject line Must Include The role and Candidate Name” Please note: Only shortlisted candidates will be contacted. Why Join GALAXY IEC? Be part of a growing EPC organization known for technical excellence, strong client relationships, and a culture built on integrity and continuous learning.