Personal Assistant

JOB DESCRIPTION Office Coordinator Administrative & Coordination Support Role Overview We are seeking a highly capable and proactive Office Coordinator to provide comprehensive administrative and operational support to the Managing Director. The ideal candidate is resourceful, detail-oriented, and demonstrates exceptional follow-up skills. Beyond administrative competence, we seek someone with a strong sense of ownership, initiative, and the ability to act as the MD’s trusted operational extension across all functions. Experience • 3–5 years of experience as an Office Coordinator, Administrative Assistant, or Secretary supporting senior management. • Demonstrated experience in office coordination, administration, and cross-functional liaison. • Stable job history with a consistent track record in previous roles is preferred. Educational Qualification • Graduate from a recognised university; a degree or diploma from a secretarial or business administration college is preferred. • Additional certifications in office management, administration, or MS Office applications are an advantage. Key Skills & Competencies Critical Requirement • Exceptional Follow-Up Skills — This is the single most important requirement. The Office Coordinator must be able to consistently track, follow through, and close all delegated tasks without needing reminders. • Only female candidates are eligible to apply for this role. Technical Skills • Proficient in MS Office Suite — particularly MS Excel (Pivot Tables, VLOOKUP/HLOOKUP, linking sheets) and MS Word. • Proficient in Google Search for online research tasks. • Competent in managing email correspondence via Outlook and/or Gmail. • Shorthand preferred. Soft Skills • Excellent command of written and spoken English. • Strong interpersonal and communication skills to liaise effectively with internal teams and external stakeholders. • High level of integrity, reliability, and professional discretion. • Proactive attitude with the ability to take ownership and work independently. • Ability to manage and influence cross-functional teams diplomatically. • Comfortable handling personal and professional tasks on behalf of the MD. Key Responsibilities Delegation & Task Management • Receive, record, and distribute tasks from the MD to relevant team members with clear deadlines. • Maintain a dynamic Delegation Sheet and follow up on all commitments at the agreed date and time. • Act as the MD’s operational voice, ensuring tasks are communicated and completed on behalf of the MD. Communication & Correspondence • Manage and respond to the MD’s email inbox. • Handle inbound and outbound calls, managing call forwarding and responses professionally. • Liaise with clients and stakeholders on the MD’s behalf, including follow-up communications. Research & Information Management • Conduct online research, compile information, and present summaries for the MD’s review. • Organise and maintain records, documents, and reports in a structured and accessible manner. Personal & Administrative Support • Coordinate personal tasks for the MD including travel bookings, appointments, event reservations, and household or personal errands. • Supervise and assign tasks to office support staff (e.g., runner/office boy) to ensure smooth daily operations. JOB DESCRIPTION Office Coordinator Administrative & Coordination Support Role Overview We are seeking a highly capable and proactive Office Coordinator to provide comprehensive administrative and operational support to the Managing Director. The ideal candidate is resourceful, detail-oriented, and demonstrates exceptional follow-up skills. Beyond administrative competence, we seek someone with a strong sense of ownership, initiative, and the ability to act as the MD’s trusted operational extension across all functions. Experience • 3–5 years of experience as an Office Coordinator, Administrative Assistant, or Secretary supporting senior management. • Demonstrated experience in office coordination, administration, and cross-functional liaison. • Stable job history with a consistent track record in previous roles is preferred. Educational Qualification • Graduate from a recognised university; a degree or diploma from a secretarial or business administration college is preferred. • Additional certifications in office management, administration, or MS Office applications are an advantage. Key Skills & Competencies Critical Requirement • Exceptional Follow-Up Skills — This is the single most important requirement. The Office Coordinator must be able to consistently track, follow through, and close all delegated tasks without needing reminders. • Only female Married candidates are eligible to apply for this role. Technical Skills • Proficient in MS Office Suite — particularly MS Excel (Pivot Tables, VLOOKUP/HLOOKUP, linking sheets) and MS Word. • Proficient in Google Search for online research tasks. • Competent in managing email correspondence via Outlook and/or Gmail. • Shorthand preferred. Soft Skills • Excellent command of written and spoken English. • Strong interpersonal and communication skills to liaise effectively with internal teams and external stakeholders. • High level of integrity, reliability, and professional discretion. • Proactive attitude with the ability to take ownership and work independently. • Ability to manage and influence cross-functional teams diplomatically. • Comfortable handling personal and professional tasks on behalf of the MD. Key Responsibilities Delegation & Task Management • Receive, record, and distribute tasks from the MD to relevant team members with clear deadlines. • Maintain a dynamic Delegation Sheet and follow up on all commitments at the agreed date and time. • Act as the MD’s operational voice, ensuring tasks are communicated and completed on behalf of the MD. Communication & Correspondence • Manage and respond to the MD’s email inbox. • Handle inbound and outbound calls, managing call forwarding and responses professionally. • Liaise with clients and stakeholders on the MD’s behalf, including follow-up communications. Research & Information Management • Conduct online research, compile information, and present summaries for the MD’s review. • Organise and maintain records, documents, and reports in a structured and accessible manner. Personal & Administrative Support • Coordinate personal tasks for the MD including travel bookings, appointments, event reservations, and household or personal errands. • Supervise and assign tasks to office support staff (e.g., runner/office boy) to ensure smooth daily operations.