Company Secretary

Job Description:  Company Secretary (Executive or Professional passed). Professional Exam passed candidates will be preferred.  Basic understanding of corporate governance, legal documentation, and regulatory compliance.  Strong organizational and time-management skills, with an ability to prioritize tasks effectively.  Excellent written and verbal communication skills.  Proficiency in Microsoft Office Suite and legal research tools.  High attention to detail and a proactive attitude towards learning and problem-solving. Key Responsibilities:  Corporate Governance & Compliance:  Assist in preparing and filing statutory documents, including annual returns, board resolutions, and other regulatory filings.  Maintain and update statutory registers, records, and minute books.  Coordinate and schedule board meetings, prepare meeting agendas, and draft meeting minutes.  Support the implementation of corporate policies and procedures to ensure compliance with statutory and regulatory requirements. Legal Support:  Conduct legal research and provide support in drafting legal documents such as contracts, agreements, and correspondence.  Assist in reviewing and organizing legal documentation and maintaining the legal database.  Liaise with external legal counsel and regulatory authorities as required. Administrative Duties:  Provide general administrative support, including scheduling appointments, managing correspondence, and handling inquiries.  Organize and maintain confidential files and records, ensuring data integrity and confidentiality.  Coordinate with various departments to collect and compile information for legal and compliance purposes. Stakeholder Communication:  Assist in communicating with shareholders, regulatory authorities, and other stakeholders as required.  Support in coordinating shareholder meetings, drafting notices, and preparing meeting materials.