Dispatch Executive

A Dispatch Executive manages the seamless movement of goods from warehouse to final destination. Core duties include preparing shipments, coordinating with transport vendors, ensuring timely delivery, and handling documentation like E-way bills and invoices Typical Responsibilities Order Processing: Picking, packing, and sorting items accurately before dispatch. Documentation: Generating invoices, delivery challans, and E-way bills. Vendor Management: Coordinating with logistics and transport companies to ensure timely pickups. Inventory Control: Tracking stock levels and reconciling system data with physical inventory Core Responsibilities Logistics Coordination: Arrange transportation, negotiate with freight vendors, and optimize routing to meet service level agreements. Documentation & Compliance: Generate tax invoices, E-way bills, packing lists, and delivery challans in compliance with regional regulations. Inventory Control: Maintain accurate stock counts, ensure proper product staging, and enforce FIFO (First In, First Out) methods. Order Tracking: Track active shipments, proactively notify stakeholders of delays, and resolve delivery discrepancies. Reporting: Reconcile physical inventory against system data and prepare daily/monthly dispatch reports for management Key Skills Required Proficiency in Microsoft Excel, Google Sheets, or ERP Solution . Strong communication and coordination skills to manage drivers and clients. Knowledge of freight forwarding, logistics, and supply chain fundamentals Qualifications Bachelor's degree in logistics, supply chain management, or a related field. Proven experience in a dispatch or logistics role. Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency with dispatch management software and tools. Attention to detail and problem-solving skills. Ability to work under pressure and meet deadlines. Skills Logistics Management Dispatch Management Software Microsoft Office Suite Communication Time Management Problem-Solving Attention to Detail